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How do I create a Distribution List in Outlook?

Distribution lists contain multiple recipient mailing addresses and allow you to send identical messages to more than one person simultaneously.

To Create A Distribution List

  1. Click the down arrow beside New in the top-left of the Outlook window and then select Distribution List from the submenu or press Ctrl + Shift + L. The Distribution List dialog box opens.
  2. Type a name for the distribution list in the Name field.
  3. Click Select Members. The Select Members window opens.
  4. Add addresses to the distribution list:
    • To add a MIIS or Middlebury recipient:
    1. From the Show Names from the drop-down list, select Global Address List.
    2. In the Type Name or Select from List field, begin to type the surname of the person to be selected or use the scroll bar to find them on the list.
    3. When the correct name is highlighted, click Members or press Enter to add the selection to the distribution list.
    • To add an off-campus recipient:
    1. From the Show Names from the drop-down list, select Contacts.
    2. In the Type Name or Select from List field, begin to type the name of the person to be selected.
    3. When the correct name is highlighted, click Members or press Enter to add the selection to the distribution list.
  5. When all list members have been added, click OK to be returned to the Distribution List window.
  6. Click Save and Close.

To Use A Distribution List

  1. Use desired method to open a new message window.
  2. Type the name of the distribution list in the To field.
  3. Press Tab.
  4. The distribution list name becomes underlined when found in the Address Book.
  5. Complete your message and click Send.

To Review The Members Of A Group
There are departmental groups in the Global Address List that you may find useful – lists appear in bold face type in the list.

  1. Open a new mail message.
  2. Click To to access the Address Book in the Select Names window.
  3. Right-click on the desired group and then select Properties from thepop-up menu.

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Sites DOT MIISThe Middlebury Institute site network.