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How do I add users to my WordPress sites?

Site administrators may add users (subscribers, authors, editors, and additional administrators) to blog sites.  To add users:

1. Login to Blogs@MIIS with your username and password.

2. Click on “Add New” in the grey site administration bar at the top of your site, then scroll down to “User.”
Screen Shot 2013-07-19 at 1.03.24 PM

3.  Next type in the last name of the person you would like to add to your site.  This person should have a miis.edu username and password, or a verified Middlebury Guest Account.  The name and e-mail address will appear in your search if a verified account is available in the active directory.

4.  Select the role you want to assign to the new user: Subscriber, Author, Editor, or Administrator (keep in mind that these have increasing editing and administrative privileges.)

5.  Finally, click “Add User” to complete the process.  The users name and e-mail will appear under the search box.

6.  Rinse and repeat for each additional user.  You can also edit user access and roles in your site dashboard.


How do I embed a Middmedia video into a blog post?

Another option to add videos to your blog post is to upload your video to MiddMedia, a Middlebury media site to save, store and share larger audio and video files.

  • Initially you will need to activate the MiddMedia and Audio Player plugins on your blog.  You can skip this step if the plug-in is already activated on your site.
  • Select the Plugins tab on your left side bar and then click Activate on both the Audio Player and MiddMedia plugins, as shown below:


  • Next, Login at MiddMedia using your email username and password.
  • Here you can upload your video or audio file

Next return to your WordPress site.  While editing your post or page, select the Add Media button above the editing toolbar:

Screen Shot 2013-07-18 at 3.31.32 PM

From here you should select the MiddMedia tab. This will open up the Add Media page and allow you to select your media to insert into your blog post.

Screen Shot 2013-07-18 at 3.33.30 PM

 Click “Show Files” to select the video that you want to embed in your post or page.
Click “Use” next to the video that you want to embed. An embed code for the video will appear on your blog post or page.



















Now preview your blog to ensure your video and/or audio are exactly what you want!

How can I set up a private 1-1 (professor-student) dialogue exchange in Moodle?

“I would like for the students to post their interpretations, journals and comments and for me to be able to give my individual feedback without the whole class knowing. As of now, I use Forum, but all students are able to see the content there.”

To create a private and individualized document and feedback exchange with students you can try the Forum + Separate Groups Approach:

Step 1.  Create a Forum and change the Forum Settings Group Mode to “Separate.”  

The forum module is an activity where students and teachers can exchange ideas by posting comments.

The group mode setting in the forum module has three options:

  1. No groups (default)
  2. Separate groups – (for privacy) each group can only see their own group, others are invisible
  3. Visible groups – (for collaboration) each group works in their own group, but can also see other groups

Adding a new discussion topic to a forum set to separate groups

If the group mode is set to separate groups:

  • Teachers are given the option of adding a new discussion topic for all participants or for a selected group. If a teacher adds a new discussion topic for a selected group, then only group members can view and reply to it. If a teacher adds a new discussion topic for all participants, then students can’t reply to it. (This is to ensure that groups are kept separate.)
  • Students can only start discussions within their own group.
  • Students can only reply to discussions started by other group members or discussions for their own group started by a teacher.

So, using the groups function with discussion forums allow teachers to restrict interaction between students. Separate groups mean only students in the same group can see and participate in discussions within a particular forum. Visible groups allow students to see other group’s discussions, but only participate in their own group’s discussions. Source: Moodle Docs

STEP 2. Create the Groups

In this teaching case, the instructor should create a Separate Group for each of her students.  The members of each group would simply be the student and the professor, herself.  So, if there are 10 students, then the instructor would create 10 Groups.  Members of each group would be a single student and herself.  Groups should be named by using student last names for ease of reference.

  1. Click the ‘CREATE GROUP’ button in Settings > Administration > Groups
  2. Add a group name and optional description (displayed above the list of group members on the participants page)
  3. Click the ‘SAVE CHANGES’ button; rinse and repeat if creating multiple groups
  4. Next, select the group to which you want to add participants, then click the ‘ADD/REMOVE users” button
  5. In the “Potential members” list, select the user(s) you want to add to the group. Multiple users may be selected using the Crtl key.
  6. Click the ADD button to add the users to the group

 STEP 3. Re-visit the Forum

Separate Group mode in Forums

Instructor’s view of Forum with Separate Groups enabled.

Instructors can view student posts to the Forum by scrolling through the “Separate Groups” drop down menu in the upper left corner.  Replies to individual students are also managed here.  Replies to All Participants can also be drafted here.

Note: If students will be posting course assignments to the forum, e.g. Word docs or other course files like MP3 (audio) files, the instructor should also be sure to increase the maximum attachment size to ensure that the files are upload-able.

To make changes to an existing forum, click the “UPDATE THIS FORUM” link in the upper left corner of the Forum.

Why can’t students post to discussion forum in my iLearn course?

Discussion Forum postings may be blocked due to Group Settings in your iLearn course.

To repair the problem check these settings in each of your iLearn courses:

  1. Go to the Administration panel on the left side of your course then click on Settings.
  2. Scroll down to Groups.  Check to see if it is set to “Separate Groups”.  If it is, and you are not actively using the Groups function in iLearn to manage student access to resources and activities, then you should change this setting to “No Groups” and Force to “No”.

How can I e-mail my students before my class starts?

Bannerweb includes a variety of “Faculty Services” including enrollment information for classes that you may be teaching.  A useful function is the ability to e-mail your students individually and as a group using their @miis.edu accounts.  This is useful if you would like to make contact with your students before the first class meeting.  For example, to send them the enrollment key for your Moodle course space.

These directions explain how to obtain the “Downloadable Class Roster” available in the Bannerweb Faculty Services module:

  1. Log-in to Bannerweb with your 8 digit Banner ID # and your password at http://go.miis.edu/bannerweb
  2. Click on “Faculty Services” in the menubar
  3. Determine the CRN (Course Reference Number) for the course you want to access.  Click “Course Selection: Course Reference Number (CRN) in the list of Faculty Services, and take note of the number. You will use this in the next step. The CRN is a unique (5-digit) number assigned to each course section. Only the courses for which you are assigned will be available in the drop down menu box for you to pick from.Bannerweb Faculty Services: Download Class Roster
  4. Return to the main “Faculty Service” tab.  Then, click on “Downloadable Class Roster” in the list of Faculty Services on this page.  Enter the 5 digit CRN code, then click “Get Roster.”  An excel spreadsheet file will be downloaded.
  5. Open the Excel file and look for the column labeled “Email.”  Highlight the data (e-mail addresses) in the column and paste them into the To: field of your e-mail program.

How do I delete the News Forum that comes standard in my Moodle course?

Permanently deleting the news forum takes two steps:

  1. Go to course settings and set the number of ‘news items to show’ to 0; Save this setting.
  2. Return to the course home page and delete the news forum.

If you don’t set the new items to 0, the forum comes back because the settings indicate that you intend to use it.

Alternatively, hide the News Forum by clicking on the eyeball next to it.  This will change the visibility of the forum for students.

How do I access archived Moodle courses?

All iLearn Moodle course sites are backed up and archived for two years beyond the semester of instruction.

Courses for the current academic year (e.g. Fall 2013, Spring 2014) are available on ilearn.miis.edu.

Courses from previous academic years beginning with Spring 2011 are archived at ilearn19.miis.edu.

Pre-Spring 2011 Courses continue to be archived at ay1011.ilearn.miis.edu.

Questions about the location of an archived course may be directed to ITS Help Desk helpdesk @ miis.edu.


Moodle Quickguide for Faculty

Download [pdf]: Faculty iLearn Quickguide FA12

Where can I find the enrollment key for my Moodle course?

Your enrollment key is listed in the Administration block under Settings.

Step 1: In the Administration block on your site page, click on the word “Settings.”

Administration Block

Step 2: Scroll down until you see the Availability section, where your enrollment key will be visible.

Locate the enrollment key

What kind of Forum best fits my Moodle course needs?

You may have noticed that there are different kinds of Forums available in Moodle.  As a teacher you have different options for promoting online interaction among students.  Determine your goals for the activity to help select the appropriate forum type.

Step One: Evaluate your goals. What do you want your students to do in this forum? Respond to questions? Discuss and work collaboratively? Pose questions for their classmates to answer?

Step Two: Choose the forum style that most closely fits these goals.

Step Three: Select the week or topic you want to add the forum to, and choose “Add an Activity.” Then, select “Forum.”

add a Moodle Activity type

Step Four: Choose your Forum Type from the drop down menu!

Forum Drop Down

Step Five: Set the rest of the Forum settings to suit your needs and-“Save Changes”

Moodle Forum comparison chart

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