Sunday, December 11th, 2011...7:21 pm

Going Abroad? Register Your Plans and Emergency Contact Information

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Given events around the world over the last year, the Monterey Institute, in collaboration with Middlebury College has reevaluated the ways in which we support Institute students during the periods of time they are abroad.   Because our students engage the world in a wide variety of ways, it is important that we manage the risks that students take when going abroad.  To this end, in those instances when students are participating in an activity that is sponsored or supported by the Institute in any way, we are introducing new protocols designed to better manage the inherent risks of traveling abroad.

Beginning with the fall 2011 semester, we will initiate a new Institute policy requiring all students traveling abroad on any Institute-sponsored activity to register their plans and all contact information with the Institute prior to departure. We need this information in the event of any natural or man-made emergencies. 

Emergency Evacuation Coverage for Students on School-managed Programs

Participants in IPSS, DPMI+, FMS, or a professor-led international trip or program will need to register in this system. Emergency evacuation coverage will be provided.

Travel Registration for Students on Service Projects, Volunteer Programs, etc.

Those planning to go abroad on any other Institute-sponsored program (internship, volunteer activity, service project, research project, etc.), you too will be required to register with the Institute’s risk management system. You will also be required to demonstrate that you are covered with the appropriate insurance.  Any Institute office that sponsors such activities will work with you to ensure that you have the necessary insurance.

Other Travel Plans?

All students going abroad on programs outside normal study abroad programs should also register their plans.

How to Complete Travel Registration (Estimated Time Allocation: 5 minutes)

1. ) Visit travel registration page.

2.) Login with your BannerId.

3.) Complete form and digitally sign liability waiver. (January 2012 practicum participants should use the hard-copy waiver form distributed by your faculty member/coordinator. Hard copy waivers should be given to your faculty member or Dean Tate Miller.)

Note: The registration process outlined above should also be used by faculty and staff traveling on Institute-related business. Emergency evacuation coverage for those on sponsored programs is provided by Global Rescue.

Additional language on travel registration:

Travel Registration

Why complete it: Travel abroad should be a safe, enjoyable experience. However, as the recent events in Egypt and Japan show, there are times when the College has to quickly account for the whereabouts of every student, staff member, and faculty member in those countries to communicate with them and provide assistance. For this reason we ask you to complete this quick, simple form each time you travel. Whether a long-planned trip or a side-trip while already abroad, this form helps the College know where students, faculty, and staff are, and to take appropriate measures when responding to emergencies.

When to complete it: Student research abroad, faculty research abroad, business travel, faculty sabbatical, community service/volunteer work abroad, internships abroad, or any College-sponsored activity abroad.  Leisure travel while on a Middlebury or MIIS sponsored program abroad should also be registered, where appropriate.

Who submits it: All students, faculty, and staff traveling abroad from both Middlebury College and MIIS.

How long does it take: Maximum 5 minutes.

What is included: Your contact information abroad, where and when you are traveling, with whom, and why.  After you register your first trip, you will not be asked for general information (i.e. passport number, emergency contact) when registering future trips.

Thank you for your cooperation and safe travels!


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