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Tag Archives: Outlook
How do I download Office 365 onto my personal computer/laptop/Mac
All MIIS faculty, staff and students can download a licensed copy of Office Suite apps onto their personal computer using their Middlebury credentials.
To download Office 365 apps, follow the steps below:
- Using your Middlebury email credentials (be sure to use @middlebury.edu), sign into office.com
- Click on ‘install office’ on the top right side of the screen
- Choose ‘Office 365 apps’
- Download will be automatic
Scheduling a meeting in the Outlook Web App
Many students, faculty and staff rely on the Outlook (Exchange) calendar to plan and schedule meetings. This works only if the people attending the meeting keep their calendar up to date.
To assist with scheduling events, a best practice is to enter “Busy” events, when you don’t want meetings scheduled. For example, if I’m taking Friday off, I would create a “Busy” event from 8am to 5pm on Friday.
To schedule a meeting with someone
- Visit the Office 365 website and login using SSO.
- Click the Applications icon (the 3×3 grid in the upper left) and choose Calendar (may be hidden so choose “All apps.”
- In the Calendar app, choose “New event” in the bar, or just click on the time you want and it will open the new event dialog.
- The “Add a title” field is the brief summary and will appear as the email subject line.
- You should put any people you want to invite in “Invite required attendees,” just start typing their name!
- You can invite multiple people.
- If there’s a conflict, a future time may be suggested.
- If you don’t see any available times that work for you, you can choose “More options” at the bottom, then choose “Scheduling Assistant” in the menu, or move on to the next section to learn how to view the person’s calendar.
- Choose a start and end time, and try to keep meetings brief and efficient!
- You should probably not schedule an event before 8am and after 5pm without checking with the person before…
- You can optionally enter a location, typically an office for staff or faculty).
- Enter any meeting notes below, such as the agenda. The meeting note will appear in the email body along with the details.
- Click “Save” or “Send” (only if you added attendees).
To see another person’s schedule
- In Calendar, on the left, scroll down and then hover over “People’s calendars.”
- Click the three dots.
- Choose “Add calendar” and type the person’s name in.
- Their calendar will be added to the “People’s calendars” section
- If you want to remove the calendar, click the three dots next to the person’s name.
- When you select a person, you will see their calendar and yours, and available times should be quite obvious.
How do I access my Middlebury email?
PLEASE VISIT HTTP://GO.MIDDLEBURY.EDU/MAIL TO ACCESS YOUR MIDDLEBURY EMAIL.
Login with your middlebury.edu email address. Use the password you recently created.
It should redirect you to a Middlebury login page.
If not click this link https://outlook.com/owa/middlebury.edu.
Enter your Middlebury email address (username@middlebury.edu). Do not use ‘@miis.edu’ for your email address. Then enter your current email password. If you haven’t set up, or you forgot your password, PLEASE READ how to activate (or reset) your password.
When you successfully log into your Middlebury email account for the first time, it will ask you to choose a time zone. We are in Pacific Time Zone (UTC-7)
How Do I Add the Monterey Travel Calendar to my Windows or Mac Outlook
The Monterey Travel Calendar assists in keeping track of people going back and forth between Monterey and Middlebury.
For Windows Outlook 2010
1. In Outlook, display the folder list by the clicking Folder List icon or the menu item in the lower section the left navigation menu. Additional folders display at the bottom of the folder section of the left nav window (where your Inbox, Sent, Deleted etc. are listed). Scroll to the bottom of the folder section.
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2. Click the small triangle left of “Public Folders” to expand the Public Folders list. Then click the triangle left of “All Public Folders” to expand that list.
3. Scroll down to find the Monterey Travel Calendar.
4. Right click on the calendar and select Add to Favorites.
5. In the pop-up window click the Add button. Adding to favorites will make the calendar available where your own calendar is listed.
6. Go to the calendar section of Outlook and Monterey Travel Calendar is listed in the left nav under a sub-section called Other Calendars.
7. Click the check box left of the name to display the calendar.
For Mac Outlook 2011
1. In Outlook, from the Tools menu, select Public Folders… The Folder Browser will display with a list of public folders and calendars.
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2. Scroll down the list and select Monterey Travel Calendar, then click the green Subscribe button in the upper left of the window.
3. Go back to the main calendar view.
4. On the View menu, make sure Navigation Pane is checked.
5. In the Navigation Pane, check the box next to Monterey Travel Calendar which is listed under Subscribed Public Folders.
6. In Day, Work or Week view, you will see the Midd/MIIS travel entries in the “all day” row at the top of the calendar.
How to Grant Access to Network Department/Project Folders via Outlook
Access to department or special project folders (S: drive) is controlled by membership in group lists. A person in the department or project is assigned ownership of the list and can add/remove members. Editing is done via the Address Book in Outlook.
All lists are prefixed with MFS-, for MIIS File System, followed the department/project name. Some lists are appended with WS to control workstudys access to a folder.
- In Outlook open the Address Book from the Home tab. The button is at the far right side, or press Ctrl+Shift+B.
- In the Search box type MFS-, followed by the first letter of the department to quickly find the list.
- Double-click on the list to open the list properties. Among other information, this will display the owner of the list and a button to modify the membership.
- Click on Modify Members… to open the Membership window.
- Click Add and another window to the Address Book will open.
- Type the last name of the person. When you find the name double click on it and it will be entered in the Add field at the bottom of the window. Repeat the search and double click until all people are added.
- Click Ok to complete the Add.
- Click OK to close the Membership window. Then Click Ok to close the list properties. Lastly, click the red X to close the Address Book.
To remove members select the name in the Membership window and click the Remove button (step 5).
How do I set up Outlook 2010 for use with my MIIS email account?
Click on the Outlook 2010 icon to start Outlook.
If there is no desktop shortcut icon, go to Start>All Programs>Microsoft Office>Microsoft Outlook 2010.
You should see the beginning screen:
Click ‘Next’ and select ‘Yes’ on the next page.
Click ‘Next’ again.
Make sure ‘Manually configure server settings…” is checked.
Click ‘Next’
Make sure Microsoft Exchange is selected.
Click ‘Next’
Enter mail.middlebury.edu as the Microsoft Exchange server name, and enter your Middlebury Net ID as the User Name.
Make sure ‘Cached Exchange Mode’ box is checked.
Click ‘More Settings.’
Go to the ‘Connection’ tab along the top.
Check the box, ‘Connect to Microsoft Exchange using HTTP’
Click on ‘Exchange Proxy Settings’
Enter mail.middlebury.edu under Connection settings.
Make sure both ‘fast networks’ and ‘slow networks’ boxes are checked.
Click OK
At this point you have entered all the necessary settings. Click OK.
Click Next.
Be sure to enter your User name as midd\username
Click Finish to end the Setup. Your mail should now begin copying over from the Exchange server.
How do I set up Outlook 2007 for use with my MIIS email account?
Click on the Outlook 2007 icon to start Outlook. If there is no desktop shortcut icon, go to Start>All Programs>Microsoft Office>Microsoft Outlook 2007.
You should see the beginning screen:
Click ‘Next’ and select ‘Yes’ on the next page.
Click ‘Next’ again.
Make sure ‘Manually configure server settings…” is checked.
Click ‘Next’
Make sure Microsoft Exchange is selected.
Click ‘Next’
Enter mail.middlebury.edu as the Microsoft Exchange server name, and enter your Middlebury Net ID as the User Name.
Make sure ‘Cached Exchange Mode’ box is checked.
Click ‘More Settings’
Go to the ‘Connection’ tab along the top.
Check the box, ‘Connect to Microsoft Exchange using HTTP’
Click on ‘Exchange Proxy Settings’
Enter mail.middlebury.edu under Connection settings.
Make sure both ‘fast networks’ and ‘slow networks’ boxes are checked.
Click OK
At this point you have entered all the necessary settings. You may click OK, or Done to exit out of all the windows.
Try starting Outlook again and you should see the login window.
Be sure to enter your User name as midd\username
Enter your password and it should start copying your email from the Middlebury Exchange server.
How do I create a Distribution List in Outlook?
Distribution lists contain multiple recipient mailing addresses and allow you to send identical messages to more than one person simultaneously.
To Create A Distribution List
- Click the down arrow beside New in the top-left of the Outlook window and then select Distribution List from the submenu or press Ctrl + Shift + L. The Distribution List dialog box opens.
- Type a name for the distribution list in the Name field.
- Click Select Members. The Select Members window opens.
- Add addresses to the distribution list:
- To add a MIIS or Middlebury recipient:
- From the Show Names from the drop-down list, select Global Address List.
- In the Type Name or Select from List field, begin to type the surname of the person to be selected or use the scroll bar to find them on the list.
- When the correct name is highlighted, click Members or press Enter to add the selection to the distribution list.
- To add an off-campus recipient:
- From the Show Names from the drop-down list, select Contacts.
- In the Type Name or Select from List field, begin to type the name of the person to be selected.
- When the correct name is highlighted, click Members or press Enter to add the selection to the distribution list.
- When all list members have been added, click OK to be returned to the Distribution List window.
- Click Save and Close.
To Use A Distribution List
- Use desired method to open a new message window.
- Type the name of the distribution list in the To field.
- Press Tab.
- The distribution list name becomes underlined when found in the Address Book.
- Complete your message and click Send.
To Review The Members Of A Group
There are departmental groups in the Global Address List that you may find useful – lists appear in bold face type in the list.
- Open a new mail message.
- Click To to access the Address Book in the Select Names window.
- Right-click on the desired group and then select Properties from thepop-up menu.
How do I forward Outlook/Exchange emails to other email addresses?
You can forward your MIIS emails to another address by setting up inbox rules through the Outlook Web App.
Faculty and staff should not forward their e-mail as this creates security and privacy concerns.
Please note that your MIIS address is considered your official contact between you and the school. If you are forwarding your MIIS email, it is your responsibility to ensure the forward works so you do not miss important emails.
The following steps were adapted from Microsoft’s instructions found on this link. When forwarding messages, copies of the messages that you forward remains in your mailbox. Note that if you follow the above link, you probably want to redirect your e-mail (the first set of instructions), so that if you reply from the forwarded address, replies will go to the original sender. If you forward your e-mail (using the second instructions), each e-mail will look like it came from your own MIIS account
1. Log into your MIIS account at GO.MIIS.EDU/MAIL
2. In the upper-right of your Outlook Web App window, select Settings > View All Outlook Settings.
3. Under mail settings, click “Forwarding”.
4. Check the “Enable Formatting” box and enter the email address in the To box.
5. Choose “Save” to create the rule. The set-up is complete!
For more information on mail forwarding, click on this Middlebury wiki found on this link.
How can I fight Viagra spam in Outlook or webmail?
We’ve all been getting quite a bit of Viagra ads here on campus. Fortunately there’s an easy way to put it in its place…the trash. Here are instructions to create rules which will delete most of the current Viagra spam we are getting.
These instructions are for Outlook 2003 or 2007 users.
If you use other means to manage your MIIS email (Mac, Entourage, MIIS to Gmail), these instructions show you how to set up the rule via webmail.
